Snapshot | DataArk Ambulatory EHR



Hospital Decommissions Ambulatory EHR and Retains Access to the RIGHT Data

A public teaching hospital on the west coast planned to decommission an ambulatory EHR following their Epic implementation by integrating the legacy clinical data directly into Epic.

Objective

One of the projects within the long term initiative focused on a system that was beginning to fail. The objective was to archive quickly and accurately to protect the data from loss that would negatively impact care, compliance, and productivity.

Problem

When the data was originally extracted, there was no unique identifier for distinguishing physician data from hospital data. Complicating the situation was a zero market availability of a subject matter expert for that particular system. Additionally, the system showed signs of failure, potentially compromising the integrity of the data. It was so unstable that it was no longer possible to post payments. Time, data integrity, resources…all were greatly constrained.

Solution

MediQuant was selected to support the retirement objective using the DataArk active archiving software and implementation services. The most critical outcome of the objective was to preserve the integrity of the data before the hard deadline. MediQuant used DataArk to intelligently identify and accurately separate it using patterns.

Results

The data was safely and easily accessible in DataArk. The work was completed more than a month ahead of the hard deadline. The organization avoided extensive software renewal costs with a net positive impact to expenses.


This was not a project to rush. It took time to ensure all necessary data was included but, in the long run, it has made our jobs much easier and our patients have continued to receive first-rate care without interruption.

Whenever there was a concern or request, the MediQuant team made necessary adjustments and let us know once it was complete, so we could test the change. The open, continuous communication and cooperation MediQuant provided us was imperative to the success of the project.”

It is so much easier to navigate than I expected. Minimal end-user training was required.

– Project’s Physician Lead