Healthcare providers experience EHR changes due to mergers, fresh acquisitions, and periodic system upgrades. Such changes often create data silos with information that is difficult to access and use for patient care or to meet regulatory requirements. In such cases, a medical data conversions tool is the best way to integrate the data into new applications.

In this brief guide to medical data conversion tools, we will be looking at the benefits of using conversion software, the types of conversion tools, and how to select the best one for your data migration project.

Benefits of Using a Medical Data Conversions Tool

With the appropriate data conversion software, you can extract valuable data and turn them into information for strategic business decisions and clinical decision support.

Data conversion tools save time, provide error tracking features, and reduce the amount of manual programming required to complete your data migration.

Using the right conversion tool also allows you to decommission legacy systems after successfully converting all the useful data in the old system.

Types of Healthcare Data Conversion Tools

Data conversion software may be classified into three categories:

Self-scripted: These are manually programmed scripts written in a suitable programming language along with SQL scripts that extract, transform, load, and verify data. They are ideal for small projects where existing automation tools support neither the source nor destination.

On-premise: These data conversion tools are licensed for use by a software vendor. They reside on the company’s in-house server and automate data conversion without users writing long scripts. On-premise tools are ideal when the conversion source and destination are on the same site, especially when data requirements are static or meeting specific data security requirements makes on-site conversion necessary. However, the in-house IT team will be responsible for keeping the tool up to date.

Cloud-based: A cloud-hosted conversion tool provides great flexibility and can address the broadest range of data conversion needs. It is the best option when sources and destinations of data are at different sites.

How to Choose a Medical Data Conversion Tool

The conversion software or tool you use may be the key to your next data migration project’s success. Here are the features to look for when you are choosing the tool for your data conversion project.

  • Productive visual interface: Instead of a blank screen, your conversion tool should have a drag-and-drop interface that will make data mapping and ETL set up quick and convenient.
  • Built-in transformations: Your tool should include the most frequently used data transformations such as sorting, simple joins, and date conversions.
  • Quality assurance: The tool should have data profiling and cleansing features to quickly detect and fix errors.
  • Job scheduling: Many migration tasks are best executed when your network has minimal traffic from normal operations. That is why your preferred tool should have a job scheduler. You can use this to create a sequence of conversion tasks like query execution, uploading, and downloading that require more bandwidth.

Get Started With the Right Medical Data Conversion Tool

If you’re planning a data migration project, MediQuant has all the tools, processes, and expertise you need to make it a resounding success. Contact us now at 844.286.8683 to see a free demo of our data migration tools or book a free consultation.

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