Healthcare providers generate a massive amount of data in different formats. Increased digitization of diagnostic tests and treatment now produces a continuous stream of information requiring a proficient medical data archiver.

Medical files now hold data in different modes such as:

  • Printable text
  • Audio recordings
  • High definition images
  • Video clips

While developers have made advances toward efficient digital storage, providers are still keeping their files in physical form. Others use multiple storage formats and locations to keep medical data.

Unfortunately, this poorly coordinated storage method leads to severe bottlenecks when retrieving medical data. A more efficient solution is to store all the data in a cloud-based archive. Then users can access the data securely on mobile devices and desktops. This article highlights some of the essential features that a medical data archiver must have.

1. Secure Access

Medical data files contain private health information, and this information is attractive to hackers, so it must be secured.

Strong passwords must protect access to the archive as this provides adequate security and complies with regulatory requirements for health data. Sensitive data in text form should also be encrypted in storage and during transit.

2. User-friendly Querying

Many data archives use the structured query language (SQL) to store, retrieve and modify data. But not all users are familiar with the syntax of this language.

In addition to SQL queries, users need to have a simple search box for retrieving text-based records. They also need a graphical user interface that will allow them to construct a query without typing words.

3. Multimedia Search

Patients’ records may have multimedia files linked to them. The patient’s text records may be displayed along with the media files in such cases.

However, clinicians should have an interface to search for media files directly to make the archive more useful. Users can use this media search interface to find files by type, date modified, and other valuable parameters.

4. Document Annotation

Annotations are handy when clinicians need to use a file or image for collaborative consulting. Annotations are notes written about a particular record, image, or media file.

Annotations will allow referring physicians to create notes about MRI scans, x-ray films, and other images without modifying the image. The notes will be stored and displayed any time the image is retrieved.

5. Automatic Archiving

Medical document retention is mandatory in most states in the U.S. While some states insist on record retention for up to 15 years, others ask providers to hold medical records until the patient dies.

However, if a patient has relocated to another town or is no longer visiting a particular provider, the records may be redundant. The EHR may automatically post records and related images to the archive in such cases. The archive will remain “active,” so any information request can be fulfilled quickly.

Choosing a suitable medical data archiver for your facility is not simple. Every provider has unique data management needs.

To choose the most efficient and economical option, you need to work with a healthcare data archiving specialist.

Connect With an Expert Medical Data Archiver Today

Call MediQuant today at 844.286.8683 to book a free consultation session. Visit our contact page now to discuss your data archiving needs and schedule a free demo of our archiving solution.


Data Migration, Archival, and Conversion Services

About the Author:
Founded in 1999, and headquartered in Brecksville, Ohio, MediQuant provides industry-leading data archiving solutions and comprehensive system transition data management services to help hospitals and health systems liberate their data from legacy clinical, patient accounting and ERP systems. Its flagship product, DataArk, available as a cloud-based or an on-premises platform, provides users the ability to access and work with legacy data without the legacy system security risks and expense.