Healthcare CIOs are constantly battling with the burden of managing legacy applications. The need to comply with federal and state regulations on medical data retention is a significant reason for many legacy applications. Mergers and acquisitions also force providers to keep applications without retiring them. However, maintaining these applications and their data can become counter-productive. If you notice any of the following signs, it may be time to migrate the data and retire the old application.
1. Delayed Response to Information Requests
When you need to retrieve old information about your patients, how long does it take? Ideally, requests for archived data should be available within a few hours without much manual processing.
If your employees need to go through a tortuous path and take several days to retrieve old medical records, you should consider moving the data to an active archive. Data in the cloud-based archive can be accessed quickly by workers who have appropriate authorization.
2. Rising Costs of Maintaining In-house Data Centers
Keeping legacy applications is not cheap. The total cost of maintaining legacy apps includes the cost of office space, hardware maintenance, securing the server/workstation, and keeping exceptional talent that can work with the application.
As the number of legacy applications increase, the cost of maintaining and securing them will continue to rise. In some cases, after employees familiar with the old system leave, consultants may be needed to work on the old system.
3. Lack of Interoperability Between Systems
Interoperability has moved from being a desirable feature to a must-have in any healthcare facility. New regulations like the CMS patient access also make it essential to have complete patient data in your EHR.
All systems that receive, send, or process medical data must be linked to your primary EHR. If you have several legacy applications, you will have patient data residing in data silos. Such data will not be readily available for clinicians or population health management.
4. Cyber Security Threats Are Rising
Protected health information is now a prime target for hackers. These patient records usually include sensitive data like names, social security numbers, addresses, and phone numbers.
Apart from selling patient data on the Dark Web, many hackers try to use stolen personal identities to commit fraudulent activities. That’s why providers can’t afford to wait for a data breach before putting all sensitive data in a secure archive.
5. Massive Medical Data Can’t Be Analyzed
If you want to analyze your historical patient records, the data must reside in a well-structured database. Data scattered across disparate databases can’t be used by machine learning and analytics software.
Unfortunately, you lose the benefits of keeping a large amount of historical medical information when you can’t analyze them effectively.
The best way to harness the power of data is to ensure that it is stored in a format that is amenable to analysis.
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Contact MediQuant at 844.286.8683 to see a free demo of our data migration and archiving solutions. You can also check out our contact page now to book a free consultation on legacy application migration.