Expansion is a constant event in the healthcare sector. Every year, new mergers and acquisitions take place. There’s almost always a need for legacy data archiving. Old EHRs need to be shut down while the medical data is retained and accessible within the new EHR system. To meet this need, some providers resort to keeping the old EHR alive without support from the vendor. Others decide to build a solution in-house. But a cost-effective solution is to use a third-party healthcare archiving tool. This is an out-of-the-box option for archiving your legacy health data.
This article will reveal steps to choosing an adequate data archiving solution for your organization.
1. Define the Scope of Your Project
Before you consult any data archiving solution vendor, define the complexity of your project. Some of the factors to consider include:
- The number of information systems you need to archive
- The number of sites (hospital locations) that will be affected
- The mapping of legacy data into new databases
- How the data will be accessed by clinicians and administrators
- The volume of data to transfer
- How many clinicians’ activities will be affected by the project
After you have a well-defined project scope, you’re ready to start consulting archiving specialists.
2. Select a Vendor that Meets Deadlines
Create a timeline for the extraction, transformation, and storage of the legacy data. Then look for data archiving vendors that have a reputation for meeting deadlines.
Among the shortlisted companies, find those that can handle the complexity of your project. Focus on companies that have proven experience in archiving the exact type of legacy systems you need to archive. This will reduce the possibility of poor performance and missed deadlines.
3. Examine the Solution’s Functionality
The essence of archiving is quick access to previously locked up data in legacy systems. You need to carefully examine the archiving tool before you sign up for it.
During the demo, pay attention to ease of use, accuracy, and performance. The interface for viewing the data should be clean and easy to navigate.
4. Consider Security and Regulatory Compliance
Since healthcare data is now attractive to hackers, you need a solution with robust security. Ask about the type of data encryption used by the vendor to protect the data.
For cloud-based solutions, inquire about the cloud provider and the security of infrastructure and data stored on it.
5. Focus on Customer Support
Don’t choose a vendor that will abandon you after completing the archiving project. Read some of the old clients’ comments on trusted review sites. Where possible, request ongoing support for a few months to ensure you have prompt assistance when needed.
Planning and implementing a successful health data archiving project is not a trivial task. You need the expertise and experience of a data archiving specialist to eliminate errors, frustrations, and workflow disruptions.
Contact a Healthcare Data Archiving Expert
Call MediQuant at 844.286.8683 to discuss all your data archiving needs. Visit our contact page to schedule a free consultation or see a demo of our archiving solution.