There are a number of reasons you may be looking for a legacy data archive vendor. For example, you may be moving your organization’s legacy healthcare data from in-house storage to the cloud. While researching and weighing the costs and benefits of various archiving solutions, you may be overwhelmed by the number of options available.
Knowing what will make a good data archiving partner is as important as choosing a suitable archiving solution. To help you make an efficient and cost-effective choice, here are five important questions you need to ask a healthcare data archiving vendor:
1. Does Your Cloud-based Data Storage Comply with Regulations?
Compliance with the Health Insurance Portability and Accountability Act (HIPAA) regulations on the protection of sensitive patient data must be a priority. For European organizations offering patient care, the General Data Protection Regulations must also be followed to the letter to avoid litigation.
While interviewing your data archive provider, you should ensure that they have all required technology, security and process controls in place. Similarly, you will need to ensure that your organization’s internal processes and integrations with other health systems are also in compliance.
2. Is Data Stored in the Cloud as Secure as Onsite Data?
While organizations that archive their healthcare data in-house with dedicated servers may believe their data is more secure, this may just be a myth. If you’ve made the decision to start using cloud storage for your data archive, you should weigh the pros and cons.
Modern cloud-based storage providers have the required technology and security to prevent unauthorized access. However, you’ll want to confirm that your provider has recent security certifications. You may also choose to boost security and isolate your data by opting for a private cloud storage environment.
3. Will Data Access Be Fast and Reliable?
In the healthcare industry, clinicians need access to legacy patient records and medical history in order to make more informed care decisions. Not being able to access historical information about medication allergies, for example, may create a life-threatening situation. Making legacy information available from within the current patient record ensures clinicians have access to the historical information they need, in context, when and where they need it.
Also, while modern cloud environments are designed to be even more resilient than local storage, you should confirm the uptime guarantee for accessing your data archive. Reliable archive providers must have a storage architecture that can offer 99% uptime. They should also guarantee efficient access through all mobile, private, and public Internet providers.
4. How Soon Will We See Cost Savings?
Most cloud vendors will charge you for storage and infrastructure based on the storage volume and computing power you require. However, the cost of cloud data storage is still lower than purchasing and maintaining in-house servers and other storage equipment.
Evaluating the cost of using cloud storage versus in-house storage should also factor in the total cost of ownership. Apart from basic infrastructure, your data storage costs will include the cost of upgrades, technical support, utility bills, security equipment and various management overhead costs.
5. Who Owns the Health Data Stored in the Cloud?
Your cloud storage vendor should not claim ownership of the data in your storage account. Ensure that your contract clearly states the details about ownership. Contract details should also include terms and conditions pertaining to contract cancellation and any penalties for migrating data to another provider.
Learn More About Data Archiving Solutions
Ready to start using cloud-based data archiving solutions that comply with statutory regulations and provide easy and secure access to legacy data?
Connect with MediQuant to book a free consultation today or call us at 844-286-8683. We’ll gladly demo our active enterprise legacy healthcare data archiving platforms and show you how you can enjoy a smooth migration of your legacy EHR data and achieve a substantial cost savings.